A few of the companies we’ve worked with
What Factors Influence Bus Rental Pricing in Moorhead?
When you call Charter Bus Rental Company Moorhead for a quote, our reservation system calculates a price based on your specific trip details. Understanding these variables can help you plan a more cost-effective journey through Clay County and beyond.
- Trip Duration and Distance: How long you need the bus and how far you are going are the primary drivers of cost. Local trips around Moorhead and Fargo are billed by the hour (with a 5-hour minimum), while long-distance trips—such as taking a church group to Minneapolis or a school trip to Duluth—are usually billed by the day or by mileage.
- Time of Year: Seasonality plays a massive role in pricing. In Moorhead, demand spikes during the spring (proms, graduations for Concordia College and Minnesota State University Moorhead) and the summer (wedding season). If you are booking during these peak times, expect rates to be slightly higher. Conversely, booking during the winter months often yields lower rates, though weather conditions are always a factor we monitor closely.
- Vehicle Type: The size of the bus matters. A full-size 56-passenger charter bus with onboard restrooms and undercarriage storage will cost more than a compact 18-passenger minibus designed for short shuttles. Choosing the right size vehicle for your headcount ensures you aren't paying for empty seats.
- Route Logistics: Trips that require the driver to be on duty for extended periods or navigate complex routes may incur additional costs. We maximize efficiency to keep your costs down, but highly detailed itineraries with multiple stops across the Fargo-Moorhead metro area will be factored into your final quote.
Remember, our quotes are all-inclusive. We take the guesswork out of the final bill so you can focus on your event.
Choosing the Right Vehicle for Your Budget
At Charter Bus Rental Company Moorhead, we have a diverse fleet to ensure we can meet the budgetary and spatial needs of any group. Selecting the right vehicle is the easiest way to control the cost of your rental.
Minibuses and Sprinter Vans: For smaller groups, such as a bachelorette party heading to Junkyard Brewing Company (1416 1st Ave N, Moorhead, MN 56560) or a corporate team lunch, our minibuses and sprinter vans are the most economical choice. These vehicles typically seat between 15 and 35 passengers. While they may lack the onboard restroom found in larger coaches, they are perfect for short-distance travel and navigating tight city streets. They come equipped with A/C and comfortable seating, providing a premium feel at a lower price point.
Full-Size Charter Buses: For large groups, such as a wedding party moving guests from the Element Fargo to a ceremony at The Bluestem Center for the Arts (801 50th Ave S, Moorhead, MN 56560), a full-size motorcoach is the standard. These buses seat up to 56 passengers and offer the highest level of comfort, including reclining seats, onboard restrooms, and ample luggage space. While the daily rate is higher than a minibus, the cost per person is often much lower when the bus is filled to capacity, making it an incredibly efficient option for large groups.
The Best Time of Year to Book in the Red River Valley
Timing is everything when it comes to securing the best rates for your charter bus rental in Moorhead. Due to the academic calendars of Concordia College, MSUM, and nearby North Dakota State University, the months of April, May, and June are incredibly busy. Graduation ceremonies, end-of-year school field trips, and the beginning of wedding season create a high demand for buses. If your trip falls during these months, we highly recommend booking at least 3 to 6 months in advance to lock in the best pricing and ensure vehicle availability.
Alternatively, the winter months in Minnesota (January through March) are generally considered the "off-season" for charter bus rentals. While winter travel requires drivers who know how to handle icy roads—something Charter Bus Rental Company Moorhead provides standard—you can often find excellent deals for winter corporate retreats, hockey tournaments, or holiday parties. Regardless of the season, booking early is the golden rule for saving money.
Sample Trip Pricing Examples in Moorhead
To give you a better idea of what to expect, we have compiled a few examples of typical trips we service in the Moorhead area. Please note that these are estimates only and actual prices will vary based on your specific date and availability.
Example 1: The Wedding Shuttle A couple is getting married at the beautiful rustic venue of The Pines (near Davenport, just south of Moorhead) and wants to provide safe transportation for their guests staying at hotels in downtown Moorhead. They rent two 25-passenger minibuses for 8 hours to run continuous loops between the hotel and the venue. Estimated Cost: $1,300 – $1,800 per bus.
Example 2: The College Sports Team The MSUM Dragons track team needs transportation to a multi-day meet in the Twin Cities. They require a 56-passenger charter bus for 3 days to accommodate the athletes and their equipment. The quote includes the daily rate for the bus and the driver’s mileage. Estimated Cost: $3,800 – $4,500 total (excluding driver hotel).
Example 3: Corporate Event A local business wants to take their team of 40 employees for a day of team building at Thunder Road followed by dinner. They book a standard charter bus for 6 hours on a Tuesday. Estimated Cost: $900 – $1,300.
For a firm price tailored to your itinerary, call us at 701-552-6430. Our agents are ready to calculate your rate in minutes!
Tips for Getting the Best Deal on Your Moorhead Bus Rental
We want to help you get the most value out of your rental. Here are a few insider tips to help you keep costs down when booking with Charter Bus Rental Company Moorhead:
Book Early: We cannot stress this enough. As availability decreases, prices tend to increase. Booking 6 months in advance for major events is the best way to secure a competitive rate.
Be Flexible: If your schedule allows, consider moving your trip to a weekday. Weekend rates are typically higher due to weddings and social events. Additionally, moving your trip by just a few hours to avoid peak traffic times can sometimes save on hourly costs.
Finalize Your Headcount: Don't pay for a 56-passenger bus if you only have 20 people. By getting a firm headcount early, we can match you with the appropriately sized vehicle—like a minibus or sprinter van—saving you money on unused space.
Optimize Your Itinerary: We bill based on the time the driver is with you. If there are long gaps between drop-off and pick-up (like a 6-hour gap during a wedding reception), ask our agents if a "split day" rate is available or if it makes more sense to keep the bus on-site.
Serving All Groups in Clay County and Beyond
Charter Bus Rental Company Moorhead is proud to be a part of the local community. We don't just serve the city limits; we cover the entire region. Whether you are in Dilworth, Glyndon, Hawley, or crossing the river into Fargo and West Fargo, we are your go-to transportation provider. We regularly work with the Moorhead Area Public Schools for field trip transportation to the MSUM Planetarium or the Historical and Cultural Society of Clay County.
From corporate shuttles for American Crystal Sugar Company to game day transport for Spuds fans heading to a high school championship, we have the experience and the fleet to handle it all. The drivers know the local roads, from Main Avenue to 8th Street, ensuring you arrive comfortably and on time. We handle the logistics so you can handle the fun.
Book Your Moorhead Charter Bus Today!
Ready to secure your transportation? Planning a trip in Moorhead doesn't have to be stressful. With Charter Bus Rental Company Moorhead, you get access to a number of vehicles, drivers, and a support team dedicated to your satisfaction. We offer instant quotes and a booking process that is as smooth as the ride itself.
Don’t wait until the last minute—ensure your group travels in comfort and style. Whether you need a simple airport transfer or a complex multi-day tour, we are here to help you every step of the way. Call our 24/7 reservation team right now at 701-552-6430 to get your free, no-obligation quote. Let’s get your group on the road!
Frequently Asked Questions About Moorhead Pricing
How far in advance should I book my charter bus in Moorhead?
We generally recommend booking your bus at least 3 to 6 months in advance. This is especially critical if your trip is taking place during the busy spring and summer months (April through June) when graduations and weddings are in full swing. If you are planning a trip for a major holiday or a massive local event, booking 6 to 9 months out is even safer. However, we understand that last-minute needs arise. Call us at 701-552-6430, and we will do our absolute best to accommodate your short-notice requests based on fleet availability.
Do I need to pay a deposit to reserve the bus?
Yes, a deposit is required to lock in your reservation and take the bus off the market for your specific dates. The deposit amount is a percentage of the total rental cost. The remaining balance is usually due a few weeks prior to your trip departure date. Our reservation specialists will explain all payment terms, due dates, and cancellation policies clearly when you call for your quote.
What happens if my trip goes over the scheduled time?
We understand that sometimes events run late or traffic causes delays. If your trip extends beyond the contracted time, you may be billed for the additional hours at the hourly rate specified in your rental agreement. We recommend adding a little buffer time to your itinerary when booking to account for unforeseen delays. The drivers are flexible, but they must also adhere to federal Hours of Service regulations for safety, so significant extensions may require logistical adjustments.
Bus types Available in Moorhead
More About Group Travel in Moorhead
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